Individual designers are definitely trending online, but sometimes a system can help keep your deadlines within reach. I’ve found it’s also useful to put a few ideas on paper before you set up your schedule. Here are five ways to make yours better than the next designer.

1. Be precise with your motion patterns

Different apps on your iPhone can help you better organize your meetings. For example, iMeet is compatible with your cell phone, but there are also stands that convert your iPhone screen into a computer monitor. Its companions screen recorder, meeting manager, and scheduler are all terrific, but the centerpiece is the ability to set your movements to smart and simple smart actions. For example, you can use the iMeet phone panel to snap a photo of someone you want to thank, and use the iMeet app to add comments in case you don’t get around to it right away. The first implementation of this platform was simple yet fun, but it’s getting better all the time, and there are a few amazing apps in the pipeline. Today, one third of iMeet users start with the Windows app.

2. Make your schedule open

This is one you can do without purchasing anything — just save it as a spreadsheet with a second, more condensed section devoted to your appointment obligations. Then call at the appointed time to set up each meeting you need. By not folding in meeting requests by appointment, you can keep your day flowing without any internal chaos. And ask yourself, is the purpose of a meeting to conduct a planned discussion or set a new direction? This solution works especially well if you can invite someone with your digital assistant, who can help out with unnecessary, long-winded questions.

3. Keep each screen alone

Using a calendar app is great, but it’s also easy to make it too crowded. Today, you don’t have to bring in multiple calendars. Many people book on an empty calendar within their iPhone. If that’s not possible, use one a blank page. This is a great way to organize meetings across one or more media. For example, use iMeet’s Meet With Video feature to stream a video for your designer to see. This way your designer can see what you’re seeing, instead of having to carry around a separate tablet.

4. Spot features you may have missed with your appointments

iMeet is also great for group meeting planning. You can schedule meetings via the app, but you can also pop up blank media space for your design guru on his or her iPad, connected to your computer, to share an image to a group or come up with a task list so everyone is aware of what’s required to get started. Let your designer ask you several questions for clarification. The developers at iMeet have really thought about this.

5. Coordinate your meetings

Even if you have a team on your team, coordinating your meetings can be a challenge. A great multi-tasker will have a clear time frame for every meeting, but then they’ll connect with their assistant or calendar manager to figure out what else must get done at the same time. Don’t let your assistant or calendar tool dictate what to do, it’s OK to prioritize.

This article was first published in Kiplinger’s.